User Manual Agile Board Cards

Agile teams typically work with a physical cork board that presents the status of the sprint backlog to the entire team. A cork board can support a task planning, sprint planning, story mapping, and other similar activities. Team members frequently update the cards on the cork board throughout a sprint. If someone thinks of a new task, s/he can write a new card and place it onto cork board. Before or during a daily status meeting (scrum), estimates may change either up or down and cards may move around on the cork board.The Bauer Cork Board helps you easily capture your physical cork board, digitize the story cards, update status and synchronize with your JIRA storyboard.

Overview

The aim is to convert story card updates that have been made to a physical cork board, and then correlate updates with a digital storymap in JIRA.

In the sections below, you can find detail explanations of these general steps:

  • Import an image of a physical cork board
  • Arrange the dividers
  • Choose the JIRA board
  • Choose the update type
  • Update status
  • Printing cards

    YOU MUST ALREADY HAVE AN EXISTING STORY BOARD IN JIRA, TO WHICH YOU WILL MAP THE NEW INFORMATION FROM THE PHYSICAL CORK BOARD.

Import an Image of a Physical Cork Board

Importing an image of your physical cork board involves:

  1. Take a picture with mobile device and process it to recognize story cards.
  2. Increase or decrease number of dividers.
  3. Moving the dividers to the correct location.

We explain each of these steps in detail below.

Take a picture with JIRA phone app

Take a picture of your physical cork board and store it on your device.

After ensuring that you have a good image, click Choose Image and locate the picture. After a few moments, the image processing will complete and you should see highlighting on each of the story map identifiers—as shown in the figure.Issue key match – Green highlighting, as shown in the figure below, is an indication that a particular story card identifier matches a specific JIRA issue key.The next step is to add and adjust the dividers to prepare for accurate digitizing of the story cards.

Arrange the dividers

Decide how many dividers are necessary, and then click the + and –buttons to set the number of dividers.


Choose the JIRA Board

Now it’s time to digitize the contents of the physical cork board. Click the Digital Board button at the bottom of the popup window to display story cards that correspond to the image. Then, choose from the drop-down which JIRA board that corresponds to this cork board update. See the figure on the right.

After choosing the correct story board, choose the option from the other drop-down that indicates whether this a Status update, Story Pointupdate, or Epic update.

Update Status

Next, you’ll need to choose from the drop-down at the top of each column to specify what the contents represent. For a Status update, the status values in the column header drop-downs come from the issue workflow configuration in JIRA. In our example below, these are To Do, In Progress, Done, or No Transition:

For a Story Point update, you would set the number of Story Points that are represented in each column—as in the figure on the right.

For an Epic update, choose the correct epic for each column. See the figure on the right.

TAKE CARE TO CHOOSE THE EPIC THAT YOU INTEND TO UPDATE, SINCE DIFFERENT EPICS WILL APPEAR IN THE DROP-DOWN FOR DIFFERENT BOARD CHOICES.

If necessary, you can click the Cork Board button to return to the image—or otherwise to the drop-downs—and make adjustments. When you’re happy with your entire cork board configuration, click the Apply Changes button to commit your changes and close the pop-up window.

Add additional cards on the fly

Sometimes a certain card has not been discovered because of a low image resolution or insufficient light in the team room. No problem – missing cards can be added to the digital cork board on the fly. Just enter the issue key in the form below and click the plus button in order to add this card to the board.

Printing Cards

You can print cards from the default JIRA print function or any other add-on that is suitable for printing cards. However, you’ll want to ensure that the issue key is readable at each card. If another process doesn’t achieve good results, then it will be necessary to use the Bauer print function because it  will print the issue keys in bold and big letters.









 

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